Useful Event Management Software

A current survey conducted by a leading provider of event safes asked UK based event managers the thing that was their preferred tool for managing and planning their events. The most frequent tool certainly was event store with 67% in the votes. Coming second and third were spreadsheets and ‘other’ respectively.

Spreadsheets are a tried and tested way of managing events - they could track budgets, monitor resources and could be an easy way of making and managing lists. The advantage of spreadsheets just as one event management tool will be the low cost connected with them. Virtually all event managers get access to spreadsheets and they’re a widely accepted document format.



However, you can find a large sum of drawbacks if event managers decide to use spreadsheets his or her top level management tool. Common issues include:

Poor efficiency: Using spreadsheets is very little very effective way of managing every one of the aspects of an event. It’s likely that event managers will likely be using numerous spreadsheets, all with many tabs, holding a huge amount of data. Managing pretty much everything data within spreadsheets can be confusing to a outsider, and time consuming for all those users.

Lost data: Spreadsheets are merely as safe because the server/system they sit down on. Should they be continued your personal computer harddrive, there exists a risk that all the data will probably be lost if anything transpires with that computer or laptop. Spreadsheets can also be vulnerable to freezing/stalling and unless case manager is accustomed to saving on consistently, you will find there’s high risk that data and work will be lost.

Trouble keeping data updated: Many events have multiple event managers, all employing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the other event mangers that the spreadsheet changed. If event managers require a copy in the master spreadsheet and work on that, the master soon becomes out of date. There are also issues when many event manger has to get the spreadsheet at the same time. Just one editable copy could be opened, causing the others to be ‘read only’ - detaching the power to make updates.

Difficult to create reports to measure success: An important a part of event management may be the ability to analyse event success. It is vital to achieve the capacity to determine what is really a particular event successful along with what must be measured so that you can analyse event performance. Using spreadsheets makes mtss is a trial. Although creating graphs and charts may be easy on spreadsheets, the amalgamation and sorting with the data can be an extremely complicated and frustrating task. It is quite often necessity that when using spreadsheets, the adventure of measuring event performance is forgotten or dismissed.

Lack of management information: Similarly to the difficulty in creating reports to analyse performance, additionally there is a not enough management information overall. For companies organising many events a year it is advisable to manage to possess a clear picture of those events as a whole; understanding delegate numbers, budgets along with other KPI’s across all events may help shape event strategy in the foreseeable future.

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