Important Event Management Software

A recently available survey conducted by the leading provider of event keeper asked UK based event managers that which was their preferred tool for managing and planning their events. The most frequent tool undoubtedly was event management software with 67% from the votes. Coming second and third were spreadsheets and ‘other’ respectively.

Spreadsheets certainly are a tried and tested method of managing events - they could track budgets, monitor resources and is a good way of making and managing lists. The advantage of spreadsheets as an event management tool may be the low priced related to them. Nearly all event managers have accessibility to spreadsheets plus they are a widely accepted document format.



However, there are a large number of drawbacks if event managers choose spreadsheets as his or her top level management tool. Common issues include:

Poor efficiency: Using spreadsheets is not a very efficient technique of managing every one of the aspects of a conference. It’s quite possible that event managers will be using a number of spreadsheets, by using a large number of tabs, holding plenty of data. Managing all of this data within spreadsheets may be confusing with an outsider, and time-consuming for many users.

Lost data: Spreadsheets are simply as safe because server/system they sit down on. If they are continued some type of computer hard drive, you will find there’s risk that all the info will be lost if anything transpires with that laptop or computer. Spreadsheets are also at risk of freezing/stalling and unless the event manager is acquainted with saving on consistently, there is a high-risk that data and work will likely be lost.

Trouble keeping data up-to-date: Many events have multiple event managers, all employing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing another event mangers that the spreadsheet is different. If event managers please take a copy in the master spreadsheet and develop that, the actual soon becomes obsolete. In addition there are issues when more than one event manger should access the spreadsheet at the same time. Just one editable copy could be opened, creating the others to get ‘read only’ - taking out the power to make updates.

Hard to create reports to determine success: A key part of event management is the power to analyse event success. It is crucial to offer the capacity to determine what constitutes a particular event successful and just what should be measured in order to analyse event performance. Using spreadsheets makes vid struggle. Although creating graphs and charts might be easy on spreadsheets, the amalgamation and sorting with the data is an extremely complicated and time intensive task. It is extremely often the case any time using spreadsheets, the activity of measuring event performance is forgotten or dismissed.

Insufficient management information: Similarly to the difficulty in creating reports to analyse performance, there is also a not enough management information overall. For companies organising many events annually it is critical to be able to have a clear picture of those events overall; understanding delegate numbers, budgets and other KPI’s across all events will help shape event strategy down the road.

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